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会則 英文

The Statutes of the Yokohama National University Alumni Association

 Enacted on October 25, 2014

(Name)
Article 1.The name of this association is “Yokohama National University Alumni Association” (a.k.a. “ YNUAA”)(Hereinafter the “Association”).

(Objectives)
Article 2.The Association aims at contributing to the development of Yokohama National University(Hereinafter “YNU”)by cooperating with it in the achievement of its ideas and missions, while increasing the knowledge and insights of the Association’s members through the interactions of them and contributing to the development of society furthermore.

(Activities)
Article 3.To achieve the objectives set forth in the preceding article, the Association shall engage in the following activities:
(1) Supporting extracurricular activities of students and educational and research  
activities of YNU,
(2) Supporting interactions between members and YNU and among members such as by holding the home coming day celebration,
(3) Collecting and managing member information,
(4) Public relations through the Association newsletter and website,
(5) Conducting lectures, colloquium, tours, and other activities,
(6) Supporting various international activities among members, and
(7) Other activities deemed appropriate by the Association to achieve the objectives set   
forth in the preceding articles.

(Office)
Article 4.The principal office of the Association shall be located at YNU.

(Members)
Article 5.The Association shall encompass:
(1) Individual Members
(a) YNU Students
(b) YNU Faculty Members (including retirees)
(c) Graduates of YNU and its predecessor schools and  graduate school graduates, etc. (including those who were enrolled)
(d) Members of the parent meeting and support group of each department / graduate school.
(2) Group Members
(a) Groups organized by athletic clubs, cultural clubs, classes, seminars, etc.
(b) Regional and Occupational graduate groups
(3) Supporting Members
Individuals or groups who agree to the objectives and activities of the Association and request permission to become members
(4) Those who correspond to the above items (2) and (3) shall be registered as member by means of a resolution of the Board of Directors.

(Overseas Branches)
Article 6.The Association may have overseas branches to achieve the objectives stated in Article 2.
2. The overseas branches referred to in the preceding paragraph shall be organizations that are composed of the members who are living abroad and approved by the Board of Directors.
3. Necessary matters concerning admission, organization, and management of overseas branches shall be stipulated separately.

(Membership Fees)
Article 7.Members shall pay membership fees that shall be stipulated separately.
2. Previously paid membership fees shall not be returned for any reason whatsoever.

(Expulsion of member)
Article 8.In any of the following cases, a member may be expelled by means of a resolution of the Board of Directors.
(1) A member defames the Association or commits actions deemed grossly counter to the established purposes of the Association.
(2) There is a clearly compelling reason for the member to be expelled.

(Officers)
Article 9.The Association shall have these Officers :
(1) President
(2) Several Honorary Presidents
(3) Several Vice-Presidents
(4) 10-20 Councilors
(5) 10-30 Directors
(6) Several Statutory Auditors

(Election of Officers)
Article 10.Officers of the Association shall be elected from among the members.
2. Councilors shall be elected in the Board of Councilors.
3. Directors and Statutory Auditors shall be elected in the Board of Councilors.
4. Statutory Auditors cannot concurrently serve as another officers of the Association.

(Term of Office for Officers)
Article 11.Officers shall hold office until the conclusion of the Board of Councilors that is held in the latest fiscal year term to be closed within two years from their election. Officers may be re-elected to serve further terms. In case of a vacancy in the officers occurs, the term of the successor officers shall be the remaining term of the predecessor.

(President)
Article 12.The President of the Association shall be elected by the mutual election among the Directors.
2. The President shall be the official representative of the Association and direct its activities.
3. The President shall convene the General Assembly, the Board of Councilors, and the Board of Directors, and serve as the Chair at the meeting of the Board of Directors.

(Honorary Presidents)
Article 13.The President shall appoint Honorary Presidents from among President of  YNU or those who have previously served as president.
2. The Honorary Presidents shall advise the President.
3. The term of office of the Honorary Presidents shall not exceed six years.

(Vice-Presidents)
Article 14.The President shall appoint Vice-Presidents from among the Directors with the approval of the Board of Directors.
2. The Vice-Presidents shall assist the President. In case the President is unable to perform his or her role, a Vice-President shall substitute for the President according to an order provided in advance.
3. The Vice-Presidents shall share the work of conducting the business of the Association in accordance with provisions stipulated separately by the Board of Directors.

(Councilors)
Article 15.The Councilors shall constitute the Board of Councilors and execute the business of the Association in compliance with these statutes.

(Directors)
Article 16.The Directors shall constitute the Board of Directors and execute the business of the Association in compliance with these statutes.

(Statutory Auditors)
Article 17.The Statutory Auditors shall audit the business and accounting of the Association.
2. The Statutory Auditors may attend the meeting of the Board of Councilors and the Board of Directors and state their opinions to the Board.

(Advisors)
Article 18.The President shall appoint Advisors from among the members with the approval of the Board of Directors.
2. The Advisors shall advise on important matters regarding affairs of the Association pursuant to the consultation of the President.

(Promoters)
Article 19.The Association shall have Promoters to conduct the business.
2. The President shall appoint Promoters from among the members with the approval of the Board of Directors.
3. The Promoters shall engage in the activities resolved by the Board of Directors.

(Secretariat)
Article 20.The Association shall establish a Secretariat to handle its affairs.
2. The Secretariat shall be located at YNU.
3. The Secretariat shall have the Secretary-General who is appointed from among the Directors by the President. The Secretary-General shall control the business of the Secretariat.
4. Necessary matters concerning organization and operations of the Secretariat shall be stipulated separately.

(Types of Meetings)
Article 21.There shall be three types of YNUAA meetings: General Assembly, Board of Councilors, and Board of Directors.

(General Assembly)
Article 22.The General Assembly shall comprise the President, the Vice-presidents, the Councilors, the Directors, the Statutory Auditors, the Advisors and the Promoters.  Any member of the Association may attend a General Assembly meeting and state their opinions on matters relevant to the activities of the Association.

(Reporting requirement)
Article 23.The following matters must be reported to the General Assembly.
(1) Amendments or abolishment of any of the Statutes of the Association;
(2) Appointing and dismissing of Councilors, Directors, or Statutory Auditors;
(3) The Association’s activity plan and budget for each fiscal year;
(4) The Association’s activity report and financial statements(including its inventory of property)for each fiscal year.

(Board of Councilors)
Article 24.The Chair of the Board of Councilors shall be elected from among the attending Councilors in the Board of Councilors.
2. The following matters shall be resolved by the Board of Councilors.
(1) Amendments of the Statutes of the Association;
(2) The Association’s activity plan and budget for each fiscal year;
(3) The Association’s activity report and financial statements (including its inventory of property) for each fiscal year;
(4) Asset management and related matters;
(5) Appointment and dismissal of Councilors, Directors, and Statutory Auditors;
(6) Other matters the President deems necessary.
3. The proceedings of the Board of Councilors shall not be commenced unless a majority of the total number of the Councilors is present; provided, however, that Councilors who have submitted a Power of attorney to exercise their voting rights in advance shall be deemed to be present at the Board of Councilors.
4. A resolution of the Board of Councilors shall be adopted with an affirmative vote of a majority of the Councilors present. In the case of a tie, the Chair shall cast the deciding vote.
5. Notwithstanding the provisions of the preceding paragraph, resolutions for issues set forth in paragraph 2 (1) and dismissals arising out of paragraph 2 (5) must have an affirmative vote of two-thirds or more of the attending Councilors.

(Board of Directors)
Article 25.The following matters shall be resolved by the Board of Directors:
(1) All aspects pertaining to the production of the drafts of the Association’s activity plan and activity report;
(2) All aspects pertaining to the drafts of the budget and the financial statements;
(3) All aspects pertaining to the enforcement policies of the Association’s activities;
(4) All aspects pertaining to the admission and secession of members;
(5) All aspects pertaining to the expulsion of members;
(6) All aspects pertaining to overseas branches;
(7) Other matters as are referred by the Board of Councilors to the Board of Directors.
2. The proceedings of the Board of Directors shall not be commenced unless a majority of the total number of the Directors is present; provided, however, that Directors who have submitted a Power of attorney to exercise their voting rights in advance shall be deemed to be present at the Board of Directors.
3. A resolution of the Board of Directors shall be adopted with an affirmative vote of a majority of the attending members. In the case of a tie, the Chair shall cast the deciding vote.
4. Notwithstanding the provisions of the preceding paragraph, resolutions set forth in paragraph 3 (5) of this Article 25 must have an affirmative vote of two-thirds or more of the attending members.
5. The Board of Directors may ask the Secretaries to attend Board meeting and hear their opinions in cases where the Board of Directors deems it necessary.
6. The Board of Directors may convene a commission of experts as necessary to discuss particular subjects and implement them.

(Funds)
Article 26.The Association shall be funded by membership fees, donations, and other incomes.
2. Matters concerning the preceding paragraph shall be stipulated separately.

(Settlement of Accounts)
Article 27.After the audit conducted by Statutory Auditors and within the last three months of each fiscal year, the President shall submit the Association’s activity report and financial statements (including its inventory of property) to the Board of Directors for approval and subsequently to the Board of Councilors for endorsement.

(Fiscal Year)
Article 28.The Association’s fiscal year shall begin on April 1 and end on March 31 of the following year.

(Detailed Regulations)
Article 29.In addition to the Statutes of the Association provided herein, the Board of Directors may stipulate detailed regulations and other regulations as may be necessary for the operation of the Association.

Supplemental Provisions

1. These Statutes shall be in force from October 25, 2014.
2. Notwithstanding Article 10, Paragraphs 2 and 3, Article 12, Paragraph 1, Article 13, Paragraph 1, Article 14, Paragraph 1, Article 18, Paragraph 1,    Article 19, Paragraph 2, and Article 20, Paragraph 3, the initial President, Honorary Presidents, Vice-Presidents, Councilors, Directors, Statutory Auditors, Advisors, Promoters, and the Secretary-General after the enforcement of these Statutes shall be elected in the meeting of the founders of the Association.
3. Notwithstanding Article 28, upon its incorporation, the first fiscal year of the Association shall begin on the date of its incorporation and continue until March 31, 2015.
4. Notwithstanding Article 11, the term of office for officers at the time of incorporation of the Association shall expire upon the conclusion of the Board of Councilors held first in fiscal year term of 2015.
5. These statutes shall be revised as necessary.


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